UTech, Ja Student Handbook 2019-2020

year based on the established credit period. This means that disbursement for non-tuition expenses can be paid over to a student whose sponsorship/scholarship is still outstanding; provided the University is in receipt of the funds for the specific allowance. Having confirmed receipt of the funds, the Scholarship/Sponsorship Office will send a written request for payment to the Snr. Accountant, Payroll/Payables through the Director of Student Financing and the CBFO; in order for the cheques to be generated. S T U D E N T S ’ U N I O N P E R F O R M A N C E B A S E D R E WA R D ( P B R ) The Students’ Union Council members receive an incentive at the end of each academic year; which is paid as a percentage of tuition fees for that year. This incentive is referred to as the Per- formance -Based Reward (PBR). The PBR is paid after a performance evaluation process which would determine if the Council member is eligible for the PBR based on the result of the performance review. The PBR is paid by cheque to the individual Council Member and is therefore processed as follows: 1. A written request for payment is sent by the Assistant Registrar, Student Services to the Snr. Director, Business and Asset Administration for approval. 2. Following receipt of approval from the Snr. Director, the documents are then sent to the Snr. Accountant, Payroll/Payables for the cheques to be generated. P E R F O R M A N C E B A S E D R E WA R D ( P B R ) C O N D I T I O N A L I T I E S In the administration of the PBR, the following important conditions should be noted: 1. Based on the revised provision of the Stu- dents Union policy approved in 2014, the PBR is not to be “applied to Council Members Fees” therefore the following guidelines obtain: 2. The PBR is not to be processed through the Students Receivables Department as this would then require the payment to be off- set against fees. 3. A written commitment outlining eligibility for the PBR, cannot be used to offset fee payment requirements for the Enrolment Commitment Fee, Financial Clearance or associated fee payment penalties/charges. 4. Each Council representative is paid directly and therefore on receipt of the payment may use the funds to settle any outstand- ing debt to the University and or prepay for expected fees in the future. 5. Where fees are outstanding for Student Council Members they will be subjected to the usual charges and penalties as applica- ble to the rest of the student population. 6. Where a Student Union Council Represen- “ E X C E L L E N C E T H R O U G H K N O W L E D G E ” S T U D E N T F I N A N C I A L S E R V I C E S 103