FEE PAYMENT PROCEDURES FOR STAFF MEMBERS & DEPENDENTS OF STAFF MEMBERS 1. Staff members or dependents of staff members who are eligible for a tuition waiver are required to submit their fee breakdown to the Human Resource (H.R.) Department for approval. 2. Staff members are required to meet the ECD requirement in order to begin module selection, pending approval of the sponsorship through the Human Resource Department. 3. Once the H.R. Department gives the approval and states the value of the waiver, this information will be forwarded electronically to the Students Receivable Unit in order for the student’s account to be updated. 4. The student is then required to pay the remaining tuition/miscellaneous fees required for enrolment. 5. Staff members may also make arrangements via salary deduction or staff guarantee to pay outstanding fees for themselves or their dependents. 6. This arrangement is made through the Student Debt Recovery Unit and must be approved by the Receivables Accountant or the Director of Student Financing /and the Payroll Department. 7. Where a staff member sets up an approved “EXC E L L E NC E THROUGH KNOWL E DG E ” ST UD E NT FI NANC I A L SE R V I C E S 90 6. Where sponsorship commitments are not received by the sponsorship office before the Census Date to allow for financial clear- ance, these students are subject to all con- ditionalities/penalties for non-payment as stated in the approved payment plan. 7. Sponsored students are required to pay all fees in excess of the amount covered by the sponsorship. 8. Sponsored students from any of the sate- lite campuses are required to submit their letter of commitment from the sponsor to the Administrative Office at the respective campuses; where the administrator of that campus will forward them to the Sponsor- ship Unit at the Papine Campus for pro- cessing. 9. Sponsors are required to pay all outstand- ing fees within 30 working days of the offi- cial close of registration each semester. 10. Students must ensure that their sponsors adhere to the credit conditionalities and comply with the stipulated payment dead- lines. 11. If the sponsor fails to pay by the stipulated deadline, the student is ultimately liable and will be required to pay all outstanding fees, on demand.
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